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EVIR Mobile Desktop App User Guide

  • Updated

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Introduction

The EVIR Mobile desktop application provides an inspection history and administration dashboard for all EVIR Mobile inspections. 

Log in to the Desktop App

The EVIR Mobile desktop application can be accessed through Ground Traffic Control. From the main menu, click Reports, then EVIR Mobile Inspections under EVIR INSPECTION. The EVIR Mobile desktop application opens in a new tab.

Roles and Permissions

There are three types of user permissions for the desktop application:

Role Permission
Mechanic Inspection history, open defects, ability to resolve defects
Supervising mechanic Inspection history, open defects, ability to assign mechanics and resolve defects
Administrator Inspection history, open defects, ability to assign mechanics and resolve defects, ability to select default asset type.

Inspectors only have permission to use the mobile application. Inspectors are typically drivers or operators. 

Add a User

Permissions can be granted or changed in Ground Traffic Control:

  1. Log in to Ground Traffic Control.
  2. Click Manage, then Users under SYSTEM SETTINGS.
  3. Scroll down to the EVIR Mobile settings (EVIR2). 
  4. Select the check box next to the appropriate role permission.
  5. Click Update User.

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Those users who are both an Operator/Owner can have Inspector permission and Admin permission.

Inspection History

The Inspection History panel lists all inspections performed on all assets in your fleet in the time frame indicated. This panel includes all closed inspections and all inspections with open defects.

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Search

Search for specific inspections by asset, inspector, or asset location in the drop-down search field. Further specify a date range, an inspection type, an asset type, or by highest defect severity for the inspection.mceclip0.png

Sort

Sort the search results by the column headings.mceclip0.png

Column Heading Definition
SEVERITY Determined by the nature of any defects noted during the inspection.
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DATE AND TIME Identifies when the inspection was completed.
ASSET NUMBER The identifier assigned to the vehicle or other item.
ASSET TYPE

Default types are:

  • Tractor
  • Trailer with Equipment
  • School Bus
  • Straight Truck
  • Dolly
  • Light Duty
INSP. TYPE

 Type of Inspection. Default types are:

  • Pre-Trip
  • Post-Trip
  • Child Check
  • Time Card
  • Load Securement

mceclip0.png Incomplete inspection
INSPECTOR Name of the operator that conducted the inspection.
ASSET LOCATION The division under which the asset is assigned.
  • Click on the Asset Number to view the Asset Defect and Repair History.
  • Click on the Inspection Type for an asset to view inspection details.

Reading an Inspection

Clicking on the Inspection Type for an asset displays details of that specific inspection for that specific asset. 

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The details on the left side of the report are associated with the asset. An electronic signature of the mechanic or inspector certifying the inspection/repair also appears here.

ADDRESS The home location to which the asset has been assigned. 
JURISDICTION The company group to which the asset is associated. This may be by region or company division.
POWER UNIT An identifier for the engine that is separate from the asset/vehicle identifier.
RENTAL Identifies if the asset is a rental unit.
3RD SIGNATURE A signature of the person certifying a repair associated with this inspection (usually a mechanic or supervising mechanic).

The details on the right side of the report are provided from the EVIR Mobile app by the inspector of that asset. 

ODOMETER The odometer reading (in miles or kilometers) at the time of the inspection. REQUIRED
ENGINE HOURS The number of engine hours at the time of the inspection.
FUEL LEVEL Amount of fuel (in gallons or liters) at the time of the inspection.
SHIPPING DOC # Any shipping document number associated with the trip.
ROUTE NUMBER A recurring route identifier.
HAZMAT Indicates if hazardous material is being transported.
POST TRIP NOTES Any notes about conditions of a specific trip that may have contributed to any defects.
VEHICLE TYPE AND IDENTIFIER The asset type and the asset number as assigned in Ground Traffic Control. The identifier number is a link to the Asset Defect and Repair History for that specific asset.
INSPECTION ZONE DETAILS

The status of each zone on the asset is noted here. 

Details include:

  • A time and date stamp
  • The state of a component
  • Whether a defect is major (not safe to drive) or minor (repair is needed, but safe to drive)
  • Photos of any defects

Export to PDF

When you want to save inspection records outside of the EVIR Mobile environment, you can export them to PDF format. The full inspection report is exported in a simple text format.

In the Inspection History panel:

  1. Click the check box next to the inspection to select the specific record(s).
  2. Click Export to PDF.
  3. In the dialog box that appears, click Export selected only (for those selected records) or Export All (for all performed inspections).
  4. Select the destination to save the files.

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Open Defects

The Open Defects panel lists all unresolved issues with the assets in your fleet. 

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Search

Search for specific inspections by asset, inspector, or asset location in the drop-down search field. Further specify a date range, an asset type, or the defect severity.

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Sort

Sort the search results by the column headings. filterdefect.jpg

Column Heading Definition
SEVERITY Determined by the nature of any defects noted during the inspection.
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DATE AND TIME Identifies when the inspection was completed.
ASSET NUMBER The identifier assigned to the vehicle or other item.
ASSET LOCATION

The assigned region or division to which the asset is assigned. 
ZONE

The pre-determined area of inspection for an asset. This may be a tagged or a tagless area. 
COMPONENT Name of the item with a defect in the zone. These are pre-defined, but an "other" option may also be chosen by the inspector.
CONDITION The current state of the component.
  • Click on an Asset Number to view the Asset Defect and Repair History.

View Photos

Photos attached to a specific defect can be accessed from the Open Defect list by clicking the caret next to the defect Condition. Click the caret again to hide the photos.

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Change a Defect Status

When a mechanic has assessed or repaired an open defect on an asset, the status of that defect can be changed to reflect the current state. 

To change the status of a defect:

  1. Select the check box next to the defect or defects to be updated.
  2. Click Pending, Repair not needed, or Repaired.
    Pending The defect has been further assessed by a mechanic and some action has been taken toward repairing the defect.
    Repair not needed The mechanic has determined that the defect does not require repair. This effectively "cancels" the defect on record.
    Repaired The defect has been satisfactorily repaired.
  3. In the dialog box that appears, enter any comments or notes that will provide clear details about the new status. "Pending" and "Repair not needed" status changes require a simple text note.
    For a "Repaired" status change:
    1. Select the resolution type (adjusted, replaced, serviced, etc...). REQUIRED
    2. Enter a work order number associated with the repair.
    3. Enter any comments about the repair.
    4. For Supervising Mechanics and Administrators, click the Repairing mechanic field and select the mechanic who performed service on the defect.

      Those with a Mechanic permission set do not have the ability to assign another mechanic to the defect.


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  4. Click the check box to certify the defect update is true.
  5. Click Apply.

Asset Defect and Repair History

Click on an asset number to display lists of "Open and pending defects" and "Closed/Ignored defects" for that vehicle. 

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Open and Pending Defects

The Open and Pending Defects list displays all defects for a specific asset that require attention. The defects can be major or minor defects. 

Sort

Column Heading Definition
SEVERITY Determined by the nature of any defects noted during the inspection.
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INSPECTION The type of inspection performed.
ZONE The pre-determined area of inspection for an asset. This may be a tagged or a tagless area.
COMPONENT Name of the item with a defect in the zone. These are pre-defined, but an "other" option may also be chosen by the inspector.
CONDITION The current state of the component.
LAST NOTED The date the defect was last edited.
FIRST NOTED The date the defect was initially recorded.
STATUS The current state of the defect (Open or Pending) 
^ Indicates that there are notes for the inspection. Click to view the notes.
  • Click on an Inspection Type for an asset to view inspection details.

Change the Status of an Open or Pending Defect

When a mechanic has assessed or repaired an open defect on an asset, the status of that defect can be changed to reflect the current state. 

To change the status of a defect:

  1. Select the check box next to the defect or defects to be updated.
  2. Click Pending, Repair not needed, or Repaired.
    Pending The defect has been further assessed by a mechanic and some action has been taken toward repairing the defect.
    Repair not needed The mechanic has determined that the defect does not require repair. This effectively "cancels" the defect on record.
    Repaired The defect has been satisfactorily repaired.
  3. In the dialog box that appears, enter any comments or notes that will provide clear details about the new status. "Pending" and "Repair not needed" status changes require a simple text note. For a "Repaired" status change:
    1. Select the resolution type (adjusted, replaced, serviced, etc...). REQUIRED
    2. Enter a work order number associated with the repair.
    3. Enter any comments about the repair.
    4. For Supervising Mechanics and Administrators, click the Repairing mechanic field and select the mechanic who performed service on the defect.

      Those with a Mechanic permission set do not have the ability to assign another mechanic to the defect.


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  4. Click the check box to certify the defect update is true.
  5. Click Apply.

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Closed/Ignored Defects

The Closed/Ignored Defects section displays all resolved defects for the specified asset.

SEVERITY The symbols indicate the change in severity type (minor/major defect to no defect).
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INSPECTION The type of inspection performed.
ZONE The pre-determined area of inspection for an asset. This may be a tagged or a tagless area.
COMPONENT Name of the item with a defect in the zone. These are pre-defined, but an "other" option may also be chosen by the inspector.
CONDITION The current state of the component.
NOTES/RESOLUTION A summary of the resolution status that includes a comment and the name of the person who resolved the defect.
  • Click on an Inspection Type for an asset to view inspection details.

Admin

Access to the Admin panel is available only to those with Administrator permission. This panel allows you to select the default asset type to appear on the mobile app.

Default types are:

  • Tractor
  • Trailer with Equipment
  • School Bus
  • Straight Truck
  • Dolly
  • Light Duty

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This is an account-wide setting and affects what inspectors view as a default when adding a new asset on the EVIR Mobile app.

Individual asset types can be changed in Ground Traffic Control by changing the asset type and sub-type fields.

 

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